For DPEs
Guides for Designated Pilot Examiners on managing checkrides, waitlists, scheduling, and more.
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Getting Started
Set up your DPE account and learn the basics of the platform.
Creating Your DPE Account
How DPE registration works — email lookup, automatic profile import from the FAA DMS, and first login.
Completing Your DPE Profile
How to fill out your DPE profile so applicants can find and learn about you.
The Getting Started Checklist
An onboarding guide that walks you through the essential setup steps.
Understanding the DPE Dashboard
A tour of the DPE dashboard layout, navigation, and key features.
Calendar & Scheduling
Manage your checkride calendar, create and modify checkrides.
Understanding the Calendar View
How to read and navigate your weekly checkride calendar.
Creating Checkrides Manually
How to create a checkride offer directly from the calendar.
Rescheduling a Checkride
How to change the date, time, or location of an existing checkride.
Canceling a Checkride
How to cancel a scheduled checkride and what happens next.
Understanding Checkride Statuses
What each checkride status means: Offered, Confirmed, Cancelled, Complete.
Recording Checkride Outcomes
How to record whether a checkride resulted in approval, disapproval, or discontinuance.
Using the DMS PreApproval Page
How to use the DMS PreApproval page to quickly and accurately copy checkride details into the FAA Designee Management System.
Automatic Scheduler
Configure and monitor the intelligent scheduling engine that fills your calendar.
How the Automatic Scheduler Works
An overview of the scheduling engine that matches applicants to your available time slots.
Enabling the Scheduler
How to turn on the automatic scheduler and what prerequisites are needed.
Configuring Scheduler Priorities
Choose how the scheduler optimizes your schedule: by revenue, time, count, variety, or waitlist order.
Setting Min/Max Days in Advance
Control how far ahead the scheduler can book checkrides.
How Discontinuances and Disapprovals Are Rescheduled
How to use the follow-up step to return an applicant to your waitlist or schedule a new checkride after a discontinuance or disapproval.
Understanding Scheduler Offers
How the scheduler generates and sends checkride offers to applicants.
Monitoring Scheduler Performance
How to review scheduler metrics like fill rate, offer response rates, and slot utilization.
Waitlist Management
Manage your applicant waitlist, invite applicants, and track readiness.
Understanding the Waitlist
How the waitlist works, what information it shows, and how to use it effectively.
Inviting Applicants by Email
How to add applicants to your waitlist by sending them an email invitation.
Applicant Self-Serve Signup
How applicants find you and join your waitlist on their own.
Reordering Waitlist Entries
How to change the priority order of applicants on your waitlist using drag-and-drop.
Viewing Applicant Readiness
How to check if an applicant is ready for their checkride from the waitlist view.
Tracking Offer History
View the history of checkride offers sent to applicants on your waitlist.
Removing Applicants from the Waitlist
How to remove an applicant from your waitlist and what happens when you do.
Configuration
Set up checkride types, locations, availability, and other operational settings.
Managing Checkride Types and Durations
How to configure which checkride types you offer and how long each takes.
Setting Checkride Fees
How to set base fees for each checkride type you offer.
Managing Testing Locations
Add and configure testing locations, instructions, and travel fees.
Creating Checkride-Type Instructions
Add specific instructions for each checkride type (what to prepare, what to bring).
Managing One-Off Availability Blocks
How to mark specific dates and times as available or unavailable.
Creating Recurring Availability Series
Set up your regular work schedule with recurring availability patterns.
Checklists
Automated readiness verification to eliminate day-of surprises.
Documents
Manage document uploads, sharing, and verification for checkrides.
Messaging
Communicate with applicants through the integrated messaging system.
Invoices & Receipts
Create and send receipts to applicants, and review your monthly platform invoices.