For DPEs
Guides for Designated Pilot Examiners on managing checkrides, waitlists, scheduling, and more.
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Getting Started
Set up your DPE account and learn the basics of the platform.
Creating Your DPE Account
How DPE registration works — email lookup, automatic profile import from the FAA DMS, and first login.
Completing Your DPE Profile
How to fill out your DPE profile so applicants can find and learn about you.
The Getting Started Checklist
An onboarding guide that walks you through the essential setup steps.
Understanding the DPE Dashboard
A tour of the DPE dashboard layout, navigation, and key features.
Calendar & Scheduling
Manage your checkride calendar, create and modify checkrides.
Understanding the Calendar View
How to read your calendar: your availability blocks, offered and confirmed checkrides.
Following Your Releases
The Self-Serve Releases page: what each release makes available, and its current status.
Automatic Scheduling History
The Automatic Scheduling page: every offer the scheduler made, and what became of it.
Creating Checkrides Manually
How to create a checkride offer directly from the calendar.
Rescheduling a Checkride
How to change the date, time, or location of an existing checkride.
Canceling a Checkride
How to cancel a scheduled checkride and what happens next.
Understanding Checkride Statuses
What each checkride status means: Offered, Confirmed, Cancelled, Complete.
Recording Checkride Outcomes
How to record whether a checkride resulted in approval, disapproval, or discontinuance.
Using the DMS PreApproval Page
How to use the DMS PreApproval page to quickly and accurately copy checkride details into the FAA Designee Management System.
Scheduling
Choose how checkrides get scheduled: you, the automatic scheduler, or applicants booking open slots themselves.
How the Automatic Scheduler Works
How the scheduler offers your availability to your waitlist, in Automatic and during a Self-Serve head start.
Enabling the Scheduler
Choose how checkrides get scheduled: Manual, Automatic or Self-Serve, and what a change does when you save it.
Letting Applicants Book Open Slots
How Self-Serve works: applicants book your open time themselves, first come, first served.
Setting and Changing Your Release Schedule
When each date opens for booking in Self-Serve, the waitlist head start, and what changing them does.
Configuring Scheduler Priorities
Choose how the scheduler optimizes your schedule: by revenue, time, count, variety, or waitlist order.
Setting Min/Max Days in Advance
How far ahead checkrides are offered or opened for booking, and how close to a checkride anything can be booked.
How Discontinuances and Disapprovals Are Rescheduled
How to use the follow-up step to return an applicant to your waitlist or schedule a new checkride after a discontinuance or disapproval.
Understanding Scheduler Offers
How the scheduler generates and sends checkride offers to applicants.
Monitoring Scheduler Performance
How to review scheduler metrics like fill rate, offer response rates, and slot utilization.
Waitlist Management
Manage your applicant waitlist, invite applicants, and track readiness.
Understanding the Waitlist
How the waitlist works, what information it shows, and how to use it effectively.
Inviting Applicants by Email
How to add applicants to your waitlist by sending them an email invitation.
Applicant Waitlist Signup
How applicants find you and join your waitlist on their own.
Reordering Waitlist Entries
How to change the priority order of applicants on your waitlist using drag-and-drop.
Viewing Applicant Readiness
How to check if an applicant is ready for their checkride from the waitlist view.
Tracking Offer History
View the history of checkride offers sent to applicants on your waitlist.
Removing Applicants from the Waitlist
How to remove an applicant from your waitlist and what happens when you do.
Configuration
Set up checkride types, locations, availability, and other operational settings.
Managing Checkride Types and Durations
How to configure which checkride types you offer and how long each takes.
Setting Checkride Fees
How to set base fees for each checkride type you offer.
Managing Testing Locations
Add and configure testing locations, instructions, and travel fees.
Creating Checkride-Type Instructions
Write instructions for your checkride types (what to prepare, what to bring), with a document if you like.
Managing One-Off Availability Blocks
How to add availability or unavailability for a single day, see how it can fill, and what saving it does right away.
Creating Recurring Availability Series
Set up your regular availability with a repeating weekly pattern, and see how each block fills.
Checklists
Automated readiness verification to eliminate day-of surprises.
Documents
Manage document uploads, sharing, and verification for checkrides.
Messaging
Communicate with applicants through the integrated messaging system.
Invoices & Receipts
Create and send receipts to applicants, and review your monthly platform invoices.