The Four Checkride Statuses

Every checkride on DPE Waitlist has one of four statuses. Understanding these statuses helps you manage your schedule and communicate clearly with applicants about where things stand.

OFFERED

A checkride in OFFERED status has been proposed to the applicant but has not yet been accepted. This is the initial state when you create a checkride manually or when the automatic scheduler generates an offer. The applicant receives a notification and can choose to accept or decline.

Offers have an expiration period. If the applicant does not respond within the expiration window, the offer may expire, and the time slot can be offered to another applicant (if the scheduler is enabled) or manually reassigned by you.

CONFIRMED

A checkride moves to CONFIRMED status when the applicant accepts the offer. This means the checkride is locked in on your calendar and both parties have agreed on the date, time, and location. Confirmed checkrides are the ones you should be actively preparing for.

CANCELLED

A checkride is set to CANCELLED when it is called off before it takes place. Either you or the applicant can trigger a cancellation. Cancelled checkrides remain in your history for recordkeeping purposes but are no longer active on your schedule. When you cancel a confirmed checkride, the applicant goes back to the top of your waitlist; when the applicant cancels, they don't.

COMPLETE

A checkride moves to COMPLETE status after it has been conducted and you have recorded an outcome. The outcome must be one of three types: Approval (the applicant passed), Disapproval (the applicant did not pass), or Discontinuance (the checkride could not be finished). Checkrides are automatically marked complete after the scheduled date has passed, but no outcome is recorded for your reports until you add one manually.

Status Flow

Checkrides follow a defined progression through these statuses:

  1. OFFERED — The starting point for every checkride.
  2. OFFERED → CONFIRMED — When the applicant accepts the offer.
  3. CONFIRMED → COMPLETE — After the checkride is conducted and an outcome is recorded.
  4. OFFERED → CANCELLED — If the offer is canceled before the applicant accepts.
  5. CONFIRMED → CANCELLED — If a confirmed checkride is canceled before it takes place.
Once a checkride reaches COMPLETE or CANCELLED status, it cannot be changed to another status. These are terminal states. If a completed checkride needs to be re-done (for example, after a disapproval), a new checkride is created rather than modifying the existing one.

Color Coding on the Calendar

Each status has a distinct color on the calendar view, allowing you to scan your week and immediately identify which checkrides are pending acceptance, confirmed, completed, or canceled. The color coding is consistent throughout the platform, including the Checkrides list view.

The Checkrides list with a status on each checkride: Cancelled, Confirmed and Pending
The Checkrides list with a status on each checkride: Cancelled, Confirmed and Pending

Finding Checkrides by Status

The List view on the Checkrides page shows each checkride's status beside it; an offered checkride is marked Pending. Today & Future and Past switch between upcoming and earlier checkrides, and Show Cancelled adds the cancelled ones, which are otherwise hidden.

Check your OFFERED checkrides regularly. If offers are sitting unaccepted for too long, consider following up with the applicant through the messaging system or adjusting your scheduler settings to offer slots closer to the present date.