What Is a Recurring Availability Series?

A recurring availability series defines a repeating weekly pattern that tells the scheduler when you are regularly available for checkrides. Instead of creating individual availability blocks for every workday, you define a pattern once (for example, "Monday through Friday, 8:00 AM to 5:00 PM") and the system automatically generates availability for each matching day going forward.

Recurring series are the foundation of your schedule. The automatic scheduler relies on your series to know when it can offer checkride time slots to applicants.

Creating a New Series

To create a recurring availability series, go to Settings in the sidebar and select the Availability tab. Click Add Recurring Series and configure the following:

Days of the Week

Select which days this series applies to. You can choose any combination:

  • Monday through Friday for a standard work week
  • Monday, Wednesday, and Friday for a part-time schedule
  • Saturday and Sunday for weekend-only availability

Start Time and End Time

Set the start and end time for your availability on the selected days. The time range defines when the scheduler can place checkrides.

Location (Optional)

You can associate a series with one or more of your configured testing locations. This is essential for DPEs who work at different airports on different days. If you test at Airport A on Monday through Wednesday and Airport B on Thursday and Friday, create two separate series, each linked to the appropriate location. If you do not specify a location, the series applies to all of your configured locations on the selected days.

Start Date and End Date

The start date is when the series begins generating availability. The end date is optional — if you leave it blank, the series continues indefinitely. Setting an end date is useful for temporary schedules (for example, a summer schedule that ends in September).

How Exceptions Work

One-off availability blocks override recurring series for specific dates. This is how you handle exceptions without modifying the series:

  • Taking a day off — Create a one-off UNAVAILABILITY block on the date. The recurring series is overridden for that day.
  • Changing hours for one day — Create a one-off AVAILABILITY block with different times. This overrides the series for that date.
  • Vacation — Create UNAVAILABILITY blocks covering the vacation dates. Your series resumes automatically when the vacation ends.

Exceptions do not modify the series itself. The series continues its regular pattern, and one-off blocks simply take precedence on the dates where they exist.

Editing and Deleting a Series

To edit a series, go to the Availability settings page and click on it. You can change the days, times, location, and dates. Changes apply to all future dates.

To delete a series, open it and select the delete option. Deleting removes all future availability it would have generated. Already-scheduled checkrides are not cancelled.

Before deleting a series, check for scheduled checkrides on dates it covers. Deleting the series does not cancel those checkrides, but the scheduler will not recognize that time as available for new ones. Consider setting an end date instead if you want to pause rather than delete.

Multiple Series

You can create as many recurring series as you need:

  • Multi-location schedules — One series per location on different days (e.g., Mon-Wed at KPAO, Thu-Fri at KSJC).
  • Split schedules — Different hours on different days (e.g., Mon-Wed 8 AM - 5 PM, Thu-Fri 10 AM - 3 PM).
  • Seasonal schedules — A summer series and winter series with different start and end dates.

Common Patterns

  • Full-time, single location — One series: Monday through Friday, 8:00 AM to 5:00 PM, associated with your home airport.
  • Full-time, multi-location — Two or more series covering different days and locations.
  • Part-time — One series covering select days (e.g., Tuesday and Thursday, 9:00 AM to 2:00 PM).
  • Weekdays plus occasional weekends — A weekday series for your regular schedule, supplemented by one-off AVAILABILITY blocks on specific weekends.
Be accurate with your series times. If your series says 8:00 AM to 5:00 PM but you cannot start before 9:00 AM, the scheduler may offer 8:00 AM slots that you will need to reschedule. Set times that truly reflect your availability.